Bank Accounts

To start receiving or making payments in Cashflow, you first need to add your bank accounts. Cashflow allows you to add Cash on Hand, Bank Accounts, Credit Cards, Loans, and Investment Accounts.

1. ‍Cash on Hand
   ‍Cash on hand refers to virtual accounts that allow you to define and track cash in your business. These can be a general cash fund, a petty cash fund, or any fund that manages cash. They will be available in modules where you receive money or make payments, similar to managing a bank account.‍
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2. Bank Accounts
   ‍Bank accounts can be checking accounts, savings accounts, credit cards, loans, or investment certificates. These accounts will be available in modules where you receive money or make payments based on the type of account. You can perform bank or cash reconciliations for both types of accounts using the bank reconciliation functionality.

1. Adding a Bank Account

Here are the steps to add a bank account, credit card, loan, or investment certificate in Cashflow:

1. In the main menu, go to Masters and then click on Bank Accounts.
2. In the list of Bank Accounts, click the (+) button.
3. In the contextual menu, click on New Bank Account.
4. Fill in the general information such as bank, account type, currency, account number, and name or alias. Depending on the type of account you choose, relevant options for that type will be enabled.
5. In the Accounting section, you must define the accounting account. Here you can choose Automatically or Determine to select an already created catalog account. It is recommended to choose Automatically so the system creates the account automatically.
6. If you chose a checking account, you can define whether it is a Checking Account and set the next check number.
7. If you chose a credit card, you can define the credit limit, interest rate, and closing date.
8. If you chose a loan, you can define the loan amount, interest rate, and disbursement date.
9. If you chose an investment account, you can define the interest rate and period.
10. In checking, savings, and electronic accounts, you can define whether overdrafts are allowed.
11. In the initial balance section, by activating the option, you can set the balance, balance date, and the ledger account to affect.
12. To conclude, click the Save button.

2. Adding a Cash Fund

To create a cash fund, follow these steps:

1. In the list of Bank Accounts, click the (+) button.
2. In the contextual menu, click on "New Cash Fund."
3. Fill in the information such as name or alias, ledger account, currency, and initial balance.
4. In the initial balance section, set the balance, balance date, and the ledger account to affect.
5. To conclude, click the Save button.
   

3. Edit a Bank Account

To edit a bank account, follow these steps:

1. In the main menu, go to Masters and then click on Bank Accounts.
2. On the bank accounts list screen, find the account you want to edit.
3. Click on the action menu (three horizontal dots) associated with this account.
4. In the context menu, click on Edit.
5. Update the necessary fields. Please note that not all fields will be available for editing.
6. Click on Save.

4. Delete a Bank Account

In some cases, you may need to delete a bank account or cash fund from the system, for example, if you created them by mistake. The steps to delete an account are:

1. On the bank accounts list screen, find the account you want to delete.
2. Click on the action menu (three horizontal dots) next to that account.
3. Click on Delete.
4. You will be asked to confirm the deletion.

5. Bank Account Transactions

In Cashflow, you can view all transactions related to your bank accounts. To view these transactions:

1. On the bank accounts list screen, find the account for which you want to view transactions.
2. Click on the action menu (three horizontal dots) next to that account.
3. Click on View Transactions. You can also click on the account name.
4. On this screen, you will be able to see all transactions related to this particular account.

To exit this screen, simply go back in your web browser.

Common Problems

Are you facing issues with the Bank Accounts feature? Here are some common problems and their solutions:

1. I can't add a bank account in Cashflow
   Verify that you are following the steps correctly to add a bank account. You may have missed filling in all the required fields or might be trying to add an account that already exists. Also, ensure that you have the necessary permissions to add an account.
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2. I can't add cash fund in Cashflow
   Similar to adding a bank account, make sure you are following the steps correctly and have the required permissions to do so. Check that you have filled in all the necessary fields and that the cash fund you are trying to create doesn't already exist.
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3. Some fields cannot be edited in a bank account
   When editing a bank account, not all fields will be available for editing. If you need to change a detail that cannot be edited, consider deleting the bank account (if it has no linked transactions) and creating a new one with the correct details.
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4. I can't delete a bank account
   Cashflow does not allow the deletion of accounts with linked transactions. If you cannot delete a bank account, it is likely that there are transactions linked to it. Contact Cashflow support for assistance if needed.
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5. I can't view the transactions of a bank account
   Ensure that you are following the correct steps to view the transactions of a bank account. If you cannot see the transactions, it might be because there have been no transactions with that account yet, or you do not have the necessary permissions to view them.
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6. I don't know how to record the initial balance of an account
   Recording the initial balance is an important step in setting up your account in Cashflow. If you are unsure of how to do it or what the initial balance date should be, we recommend consulting with your accountant.

Remember, if you ever get stuck or something doesn't seem right, don't hesitate to reach out for further assistance.